Absence, shifts and attendance
Time-off requests with approval, a shift planner with swaps between colleagues, attendance and time tracking. The team calendar shows who is out today.
New: Klidly AI assistant
All your people. Every agreement. One calm system.
Personnel cards, 1:1s and meetings, tasks and knowledge in one calm app. Klidly AI helps you prepare the conversation and write up the agreements — and saves nothing without your approval.
- Free for teams up to 5
- Web and mobile app
- Sensitive data protected by roles
Klidly AI
1:1 prep · Martin Klima
What should I ask Martin about?
Last time he promised a proposal for splitting the integrations and mentioned feeling overloaded. Start with what has changed since, then ask what support he needs.
From his last 3 meetings and goals
Live preview
An ordinary day with Klidly
Click through the screens. You get the same interface on your computer and your phone.
Interface preview · sample data
Wednesday, 24 September
Good morning, Petra
Today
3- 13:30Weekly leadership meeting5 participants
- FriApprove Lucy's development planTask from the last 1:1
Martin mentioned feeling overloaded last time. Prepare today's 1:1 with Klidly AI?
Team mood
4.2 / 5
+0.3 this month
Open tasks
7
2 overdue
One connected workflow
A meeting is not a document. It is where work begins.
Klidly connects preparation, conversation, decisions, and the next step. Everything stays in the context of the person and the team.
Connected to your documents
Google DriveDrive · DocsMicrosoft 365OneDrive · SharePoint
- Attach files from Drive or SharePoint straight to the meeting agenda.
- Notes, decisions, and tasks are saved back into your own folder.
- Links stay live — everyone works on a single version of the document.
- 1Before
A prepared agenda
Klidly AI goes through past meetings, goals and promises and suggests topics. You both see the agenda in advance.
- 2During
Notes your way
A step-by-step guide, free notes, pasted text or a voice recording that becomes a transcript.
- 3After
Agreements that move on
Approve decisions and tasks in one click. They get an owner and a due date and come back at the next 1:1.
For team leads
Nothing important slips through.
Every time you open it, Klidly goes through requests, deadlines, meetings and moods in your team and ranks them by urgency. You only see the people you lead and only the modules your company uses.
- Time-off requests to approve
- Overdue tasks
- Open agreements from 1:1s
- People past their 1:1 rhythm
- A low mood in the team
- Newcomers starting this week
- Contract and probation ends
- Safety trainings and certifications due
- Expenses and training requests
- Documents to sign
- Shift swap requests
- Goals at risk
Employees see only their own items. An individual’s mood reaches only their manager, and team mood appears only as an average of at least three people.
Today
4 items need attention
Next best step
- 1To approve2 time-off requestsSoonest: Jan Dvořák · Vacation, from tomorrowDecide
- 2OverdueSend the offer to Techcore2 days overdueOpen tasks
- 3Open agreementPetra drafts the onboarding processFrom the 1:1 with Petra Nováková · Aug 28Open agreement
5 more items
Klidly AI
AI that knows the context and admits what it doesn't know.
Klidly AI works with what is actually recorded in your company — cards, meetings, goals and the knowledge base. Open it next to your work on any screen. It does more than answer: it proposes a concrete step and carries it out once you confirm. If it doesn't know the answer, it says so — and it saves nothing without you.
- A person always approves
- Answers from your data, not guesses
- Sensitive data protected by roles
Proposes a step, then does it
A change on a card, a 1:1 in the calendar, a goal, feedback or a time-off request. You see every action as a card and run it with one tap on Confirm.
1:1 prep in a minute
Topics from past meetings, promises and goals. You walk into the conversation prepared.
Notes with sources
Every suggested decision and task links to the sentence in your notes it came from.
Voice transcription
Record the conversation or upload a file. The transcript becomes structured notes, and the recording is not kept afterwards.
Operations without paper
Admin work that takes care of itself.
Time off, shifts, payslips, receipts and signatures in one app, with approvals routed to whoever leads the person.
Payroll and payslips
Upload payslips in bulk; everyone opens theirs with a personal PIN. Bonus proposals go through the manager.
Expenses, receipts and invoices
Snap a receipt and AI reads the amount and merchant. Supplier invoices pass through approval steps all the way to payment.
Signatures and data boxes
Documents to sign in the app or via DocuSign, delivery to the Czech data box (ISDS), and reminders until the signature is in.
Assets and handover protocols
Who has which laptop, phone or machine, service dates, and a handover protocol when someone leaves or changes roles.
Deadlines it watches for you
Contract ends, probation periods, recurring trainings and medical checks. The employee, their manager and HR are reminded in time.
A platform, not a patchwork
Switch on only what your team needs.
TodayRanked priorities, your day and your team in one place.Personnel cardsProfile, documents, skills and growth in context.1:1s and meetingsAgenda, notes, decisions and the next step.TasksMeeting outcomes with an owner and a deadline.Goals and OKRsCompany, team and individual goals without the chaos.Feedback and moodPulse surveys, eNPS, 360° reviews and a mood signal.Skills and careersCareer paths, trainings, a learning budget and 9-box.Knowledge base and wikiPolicies and guides that Klidly AI draws on too.Klidly AIAn assistant for 1:1 prep, notes and questions about company policy.Recruiting and onboardingFrom candidate through an onboarding journey to offboarding.Attendance, shifts and absencePlanning and approvals in one rhythm.Payroll, expenses and invoicesPIN-protected payslips, receipts and invoice approval.Assets and machinesEquipment records, servicing and handover protocols.Culture and rewardsPraise, benefit points, company events and a feed.Compliance and securityWhistleblowing, audit, roles and sensitive data under control.Automation and integrationsRules, reminders, weekly digests and links to your tools.
Mobile app
Calm, even on your phone.
On a phone, Klidly is not a shrunken website. It has its own layout: a dock with the essentials, large touch targets and sheets that slide up from the bottom.
- 1:1s with Notes, AI suggestions, Context and History tabs
- Klidly AI full screen, with one-tap copying of answers
- Light and dark mode in five languages
- Push notifications, an iPhone home-screen widget and location-based attendance
Trust and security
Everyone sees exactly what they should.
Who can see whom, and who may act on whom, is decided by one rule for the whole app — screens, API, mobile and AI.
Roles and precise reach
Employees see themselves, managers their team, admins the whole company. Each company decides whether managers also see their department or everyone.
Shared leadership
Two leads on the same post, for example alternating shifts, reach the same team — without rights chaining any further.
Holdings and consented guests
Linked companies share knowledge and leadership. Access from another company must be approved by the target company, which decides exactly whom the guest sees.
Audit trail and GDPR
Changes to reporting lines, access and approvals are written to the audit log. Old personal data is deleted on a schedule.
Whistleblowing and compliance
A secure reporting channel as the law requires, anonymous communication with the reporter and an overview of the company’s obligations.
SSO, API and webhooks
Sign in with your company account (SAML), API keys and webhooks to connect your systems. Included in Enterprise.
Works with the tools you already have
Calendars, mail, documents and team chat
- Microsoft 365
- Outlook
- Microsoft Teams
- OneDrive and SharePoint
- Microsoft To Do
- Google Calendar
- Google Drive
- Gmail and IMAP
- Slack
- DocuSign
- Czech data box (ISDS)
- Calendar export (iCal)
- SAML SSO
- API and webhooks
What's new
Klidly gets better every week
Recent improvements you can already use in the app.
New
A Today screen that ranks priorities
The home screen orders what is really waiting for you: approvals, deadlines, 1:1 prep and people who are struggling. The three most important things on top, the rest folded away.
New
Klidly AI assistant
Ask from any screen. The assistant knows the context — the person, the meeting and company rules — and now also proposes concrete steps that you run with one tap on Confirm.
New
Note suggestions with sources
It pulls decisions, tasks and open questions out of your notes. Every suggestion shows the sentence it came from.
New
Inbox with drafted replies
Connect Microsoft 365, Gmail or another mailbox. Klidly drafts a reply, a calendar meeting or an invoice — you do the sending.
New
Onboarding as a journey
Newcomers go through their first days and weeks as a clear journey with missions and see how they are doing.
New
Linked companies
Connect a holding or sister companies: shared leadership, guest access and knowledge shared across companies.
Transparent Pricing
Choose a plan that fits your company.
For Teams
€0
Free for up to 5 people.
- Basic Personnel Cards
- Time Off and My Privacy
- Basic PDF Export
- No credit card required
Business
Standard2,99 €
per employee / month (billed annually)
- Up to 50 full-access users
- + Lite profiles at €1/person (limited access)
- Complete HR modules and 1-on-1 meetings
- Roles, approvals and absence management
- Email and chat support
- + 20 AI Credits / month
Enterprise
Premium5,99 €
per employee / month (billed annually)
- Everything from Business (unlimited users)
- Single Sign-On (SSO)
- Full API and advanced exports
- Dedicated Account Manager
- White-labeling and custom domain
- Secure whistleblowing channel
- Unlimited AI credits
All prices are excluding VAT.
Minimum monthly spend of 29 € on paid plans.
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1:1 meetings that are more than a status update
A good 1:1 is not a task checklist. It is a steady space for trust, direction, energy and small signals that would otherwise disappear.
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Ready for calmer people work?
Start free with a team of up to 5. Your first card, 1:1 and Klidly AI are ready in minutes.